Executive Assistant to CEO
- Time of issue:2019-11-28 00:00:00
Executive Assistant to CEO
Department : CEO Office
Working Place : Suzhou
Recruitment : 1
Nature Of Work : Full-Time
Working Years Of : One To Five Years
Minimum Academic : Master's Degree And Above
Release Time : 15 Oct, 2019
Our company is searching for an experienced, reliable and task-oriented Administrative Assistant to CEO;
The Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the CEO;
The Assistant also serves as a liaison to the senior management teams; organizes and coordinates executive outreach and external relations efforts and will be responsible for performing a number of administrative duties;
The Assistant must be creative and enjoy working within a small, entrepreneurial environment;
The ideal candidate is highly self-motivated, mission-driven, results-driven，professional, and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment, with strong written and verbal communication, administrative, organizational skills, and the ability to maintain a realistic balance among multiple priorities;
The candidate will have the ability to work independently and under pressure at times to handle a wide variety of activities and confidential matters with discretion.
Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings;
Plans, coordinates and ensures the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office;
Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response;
Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the President updated;
Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company;
Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
Senior Management Liaison
Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings and writing meeting minutes;
Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings;
Facilitates cross-divisional coordination of travel and outreach plans.
Communications, Partnerships support
Ensures that the CEO’s bio is kept updated and responds to requests for materials regarding the CEO and the organization in general;
Edits and completes first drafts for written communications to external stake holders or industry meetings which CEO will present;
Support with BD Department for the general business intelligence analysis and business contract with external partners.
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail;
Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, external partners and investors;
Excellent Written and verbal communication skills;
Demonstrated proactive approaches to problem-solving with strong decision-making capability;
Highly resourceful team-player, with the ability to also be extremely effective independently;
Proven ability to handle confidential information with discretion;
Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
Education and Experience Requirements
Bachelor's degree or above with Bioscience/Biotechnology/Medical is required;
Strong work tenure: 1-5 years of experience supporting C-Level Executives is preferred;
Experience and interest in internal and external communications, partnership development, and fundraising;
Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.
Development of protocols for clinical studies;
Preparation of clinical development plans;
Drafting of clinical scientific documents such as clinical section of IND, IND amendments Investigator Brochures, Annual Reports, Clinical Study reports, safety update reports and other FDA submissions, Risks / benefits analysis for applicable documents;
Partner with clinical operations and other functional areas for the successful implementation and execution of clinical studies. Provide scientific expertise for selection of investigator and vendors. Monitor, review and summarize safety and efficacy data in ongoing studies;
Assist with study design for exploratory development;
Will lead the clinical matrix teams for assigned compounds;
Represent exploratory development on project teams;
Develop relationships with appropriate consultants, contribute to or perform therapeutic area/indication research and competitor analysis;
Interpret clinical data, prepare abstracts and present data at scientific meetings, both internally and externally;
Support budget planning and management;
Train internal colleagues, CRO staff, and study site staff on the therapeutic area, molecule, and/or clinical protocol.
A medical degree (M.D./Ph.D, M.D., D.O., or equivalent) with significant scientific research experience required;
Minimum of 10 years of experience in clinical research (including medical affair) with at least 5 or more years of drug development experience within other biotech / pharmaceutical companies are required;
Prior industry Oncology Drug Development experience a plus, specifically experience in conducting phase I/II clinical trial and deep understanding of relevant regulatory health authority expectations and regulations;
Ability to multi-task and work in a fast-paced environment;
Excellent written and oral communication skills;
Knowledge of GCP and ICH guidelines;
Strong Analytical ability;
Flexibility to work with colleagues in multiple geographic locations;
Strategic leader with demonstrated success building, managing and developing individuals and teams is preferred;
Experience with the development and support of related SOPs and policies is expected.
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